Indexing and Converting scanned documents

Document indexing is the process of tagging documents with key information for submission to a document management system. Open Bee™ Scan enables you to perform either manual or fully automatic indexing workflows. Once indexing process has been performed, converting documents is done automatically and transparently. With no additional operation, Open Bee™ Scan converts documents into various formats such as PDF, PDF/A or MS Word, giving you the flexibility to manage and organize information the way you want.
    Feature / Description   Benefits
         

  Manual Indexing - Documents Preview
Open Bee™ Scan displays all captured documents and enables you to index documents from your workstation using different criteria such as customizable drop down lists (customers, products, suppliers,...), text, number or date fields.

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  • optimum usability allowing users to archive scanned documents quickly

  • allows users to input all types of documents and forms, whether structured, semi-structured, or unstructured, into a single system

         

  Manual Indexing - MFP's control panel/touch screen
 Open Bee™ Scan enables you to index documents right from your MFP's touch screen. Enter few index fields so as to "tag" each scanned file with the information you require to search for it later on and Press the “Scan” button to automatically store your documents on your preferred Document Management Platform.

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  • Save time through indexing user interface available at the control panel
  • Make archiving an easy task for everyone in the office
         

  Automatic Indexing - Optical Character Recognition (OCR)
Open Bee™ Scan performs optical character recognition (OCR) on your documents, converting scanned document images to Searchable PDFs. It enables then to search for recognized text in the document, copy recognized text in the document to another document or program, ...		  
  • Find documents faster
         

  Automatic Indexing - Barcode Recognition
Open Bee™ Scan supports barcode recognition, enabling documents to be auto-indexed while being scanned. It detects any 1D or 2D barcode on the scanned page and use the barcode value for splitting batch and renaming files.		  
  • Batches of documents can be indexed and archived in a single operation 
  • Eliminate manual data entry
  • Easy Document separation 
         

  Automatic Indexing - Print Spool Recognition
Running as a service on a workstation PC or server, Open Bee™ Scan captures any print spool, automating documents splitting, indexing and conversion processes thanks to OCR Zoning technology.		  
  • Optimize efficiency: Document meta-data are automatically extracted from the print spool.  
         
         

  Automatic Indexing - OCR Zoning Recognition
With its powerful algorithm for intelligent document classification and selective processing approach, Open Bee™ Scan enables to automatically archive semi-structured documents (invoices, purchase orders, waybills, etc.) and forms (questionnaires, tests, insurance forms, tax returns, etc.) based on key information that is contained in the documents.
 
  
  • Documents of all types are automatically classified and processed (no need to pre-sort documents or to manually insert separator or cover pages prior to processing).

  PDF - PDF /A Conversion
Open Bee™ Scan performs documents conversion into 100% industry-standard PDF files, that are fully compliant with other PDF viewers.		  
  • Optimize your documents archiving through a single standard, compressed and secured file format.
  • Meet legal document requirements
         

  MS Word Conversion
Open Bee™ Scan PDF can convert all scanned files into fully-formatted, editable Microsoft® Word documents - complete with text, columns, tables and graphics. 		 
  • Save time, no need to type documents

Next step: Routing documents